A note about our upcoming meeting….

Dear Board Members,

I missed meeting with you all in March and look forward to seeing you on Thursday, April 17th, at 5:15 p.m. As always, if you’ll be absent, please let Sabrina and me know.

I continue to enjoy our review of Good to Great and the Social Sectors. Issue Two: Level 5 Leadership - Getting things done within a diffuse power structure, was a particularly impactful section for me. The CEO of the Girl Scouts was asked, “What it felt like to be on top of such a large organization?” Her response was to place the lunch dishes into concentric circles radiating outward - connected by flatware. She pointed to the glass in the middle and said, “I am here.” The message is that I am not on top of anything. The section is closed by the reminder that “ L5 leadership is not about being “soft”, or “nice” or purely “inclusive” or “concensus-building.” The whole point of L5 is to make sure the right decisions happen - no matter how difficult or painful-for the long-term greatness of the institution and the achievement of its mission, independent of consensus or popularity. At some point we were each chosen to fulfill a role on the HHP Staff or Board - the decision was not made lightly. We won’t always agree on the next step down the path, but when the burden of that step is too difficult for some, others will bear the weight for a time. We can stay true to the mission and ourselves if we are truthful about our concerns. Remember, it’s not about consensus. Thank you all for the thoughtful consideration you put toward our organization. I look forward to having Sarah lead our discussion of Issue Three: 1st Who - Getting the right people on the bus within social sector constraints.

Please know that the purpose of this page is for you to review agenda items before the meeting and submit your questions, comments, and concerns prior to the meeting so that we are sure to have sufficient information prepared to address each item. You are not submitting your vote before the meeting.

In preparation for the meeting, please:

  1. Review the Proposed Meeting Agenda (* indicates a vote is needed at the meeting)

  2. Scroll down and pay close attention to each Pre-Read section (each section is no more than a 3-minute read).

  3. Review the votes we plan on taking during the Meeting.

  4. Add any thoughts or questions in advance using the comments section at the bottom of the page. Note that the team will only address the questions submitted based on your review of the materials, so it's important to share your insights beforehand.

We aim to maximize our time by thoroughly discussing each committee's business. It would be greatly appreciated if you could take the time to think through your questions beforehand.

Additional Resources:

Our Teams Channel is always available to you. This is where we generate our virtual calls and file electronic documents - such as board orientation, financials, board and staff contact lists, and meeting details. Click here to access our HHP Shared Calendar.

Thank you for your continued support, and we look forward to a lively and productive meeting!

Board of Directors Meeting Agenda

Thursday, April 17, 2025

Be sure to let us know if you are unable to attend the meeting.

Unable to attend in person, but can attend virtually? Let Candice or Sabrina know and attend our meeting via TEAMS.

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Meeting ID: 226 199 680 424

Passcode: XP7Va3Nr

  • Jerry will offer this months blessing

  • Review the minutes in the link at the bottom of the page,

    Once you have read through ALL of the sections, submit any corrections you see, along with any other questions or concerns from the financials, and pre-read sections by 8 am the morning of the meeting.

  • Staff will address comments about their reports using the link provided in the pre-read sections.

    Once you have read through ALL of the sections, submit any corrections you see, along with any other questions or concerns from the financials, and pre-read sections by 8 am the morning of the meeting.

  • Heartfelt moments within our walls and/or Board-Led Community Engagements

    • Good to Great Discussion:

      -Sarah Pirtle

    • Sabrina will share updates from our most recent Road to Hope meeting.

      -Building Updates

    • Needs to sign COI & Agreement

      -Heath

    • Your commitment means a lot to HHP!

      We’re thankful that you use your time, talent and treasure to support the mission of HHP!

      -Time: Serve at a minimum of 2 Events.

      -Talent: Which can translate to both time & treasure. Use your strengths and connections to support us!

      -Treasure: Be it a direct donation; introduction to a community partner; making the ask yourself; or hosting a shop or dine and donations.

  • *Approval of financials

    -Linked at the last section of the page

    Once you have read through ALL of the sections, submit any corrections you see, along with any other questions or concerns from the financials, and pre-read sections by 8 am the morning of the meeting.

  • By-Law Review

  • Upcoming event:

    Half Marathon: 5/10

    Wings of Hope: 9/6 Needs a new Chair

    TBC 10/7:

  • Generations Mealtrain link

    Facilitator Training Mealtrain link

Moment of Hope

Heartfelt moments within our walls and Board-Led Community Engagements

The Privilege of Being a Wounded Healer 

Have any of you read the Wounded Healer by Henri Nouwen?  The tag line of the book is, “In our own woundedness, we can become a source of light to others.”  This honestly sums up what HHP is.... broken and hurting people helping broken and hurting people helping them to find hope and healing in their own ways.  I had the privilege of using one of my own personal wounded healer stories, that I got to share with a little girl and her mom, on a program night.   This little girl's story was much like my own, her father died of alcoholism and poor life choices.  Her parents, like mine, divorced three years prior to his death.   This no-bigger-than-a minute first grader was having a really hard time separating from her mom.  Mom tried everything, then Becky, Candice and I tried all the other “everythings”, but it was clear she was not going to leave her mother this particular evening.  Before they left, I got down on her level and said, “Did you know that my dad died too when I was your age because he drank too much alcohol and did things to his body that he wasn't supposed to just like your daddy.”   She and mom left after that.  I checked in with mom the next day, and mom told me “You have no idea what sharing that with “A” meant.  She kept talking all the way home about how Miss M&M has a story just like mine, and that she didn’t feel so alone.   If my being at HHP to was to singularly help this little girl on a difficult evening, I count it all privilege.   

Helping Hearts Heal

Pre-Read | Financial Update

Finance Committee Remarks:

Jerry completed the monthly statement review on Friday, April 11, 2025.

 There is no committee meeting scheduled at this time.

•At the previous meeting, the committee reviewed the investment policies of other organizations and asked Ellen to draft one with the recommendations they all discussed. Please take time to review it before the meeting on Thursday. If you have any questions or comments concerning the policy, please submit them at the bottom of the page.

Read the Proposed Investment Policy

Pre-Read | Program Update

HIGHLIGHTS

In the Swing of Things  

🙌Sessions 3 and 4 of Generations (March 4 and 18). Thank you to Valero and Life Church for providing meals at Generations. 

🙌WOWW @ Bivens (March 6) HHP did a lesson on how to manage our worries to the entire 5th grade class over a three-class period.   Becca, Krystalin, and LeAnn (interns) came and helped facilitate the lesson.  A HUGE shout out to Candice as she stepped in for me while I was out with my husband's surgery on this day!    

🙌Met with a Groups pastor from Hillside Christian Church and one of their interns here at HHP. Neither of them had been here and they got the whole rundown of HHP and all that we offer.  They were very impressed with what they heard and were sweet to pray over HHP before they left.   

🙌Hosted a Hillside Youth group that were doing local mission projects around town over Spring Break.  The two ladies that I met with from Hillside a few days earlier went back and told other staff about HHP and the Youth director squeezed us in.  They came and did some yard work for us.   (March 11) 

🙌Continued my Monday sessions with the Boys Ranch group.   

🙌Decided on a theme for Hope Camp.....now to work on all the details :)

🙌Becky and I went and spoke to 2 groups of nurses at BCS helping them know how to help residents and staff when a resident dies within the Baptist Community Services Family (March 24 and 28) 

LOWLIGHTS

The Little Engine That Could...almost......  

  • My goal was to finish the MS/HS curriculum revisions, but unfortunately, I only got through week 5. 

  • We did not secure enough participants to kick off and new group of SOSL.  

KEY INITIATIVES

The facilitators and I after each session keep pondering how the cycles with these families go quicker and quicker.  

1

We love being a part of WOWW and serving elementary-aged kids with great life skills lessons.  I love being able to step back and watch the interns teach and work in the community on behalf of HHP.  

2  

Planning, preparing and doing intakes for the start of a new cycle of HeartPrints. 

3 

Staying in close touch with Boys Ranch on a weekly basis to adjust our lessons as needed, dependent on how the last group went.   

LOOKING AHEAD  

Preparing for a new cycle of HeartPrints that starts in April.  

 I'd love your feedback if you have any ideas. Please be sure to submit your comments so I can respond adequately.

Pre-Read | Development Update

HIGHLIGHTS

🙌🙌 The Wiley Hicks Jr. Memorial Roping took place on March 15 and 16. During this event, I set up several tables to highlight “everything HHP.” Our aim was to give participants and visitors a more profound understanding of HHP and to explain how the funds raised from the roping event benefit our agency and its members. Carol and James Hicks appreciated the effort. Visitors, especially the children, were enthusiastic about the “Kids Korner,” and many attendees showed interest in learning more about the programs and initiatives funded by the event. 

Volunteers were essential to the event's success. Once again, the AmTech Career Academy came through with 17 student volunteers who worked shifts on both Saturday and Sunday. I'd like to give a special shout-out to Stark Henderson for selling $1,000 worth of saddle raffle tickets in just one hour. The apple doesn’t fall far from the tree! I also want to thank the following board members who volunteered: Kami, Heath, Bre, Sabrina, Jerry, Trey, Chad, Ellen, Cynthia, and Sarah. 

Unfortunately, we did not meet our goal of $16,000 in saddle raffle ticket sales compared to last year. This year's total was $8,986.77, falling short by $7,013.23. Attendance was lower at the roping due to another roping scheduled concurrently with the Wiley Hicks Jr. Memorial Roping, which affected raffle sales. Additionally, the severe windstorm on March 14 impacted attendance. 

Despite the decrease in raffle sales, the overall representation of HHP was a significant success. I had numerous conversations with potential sponsors, volunteers, and participants. I also received an inquiry from another organization, the “Range Riders Club,” about whether HHP would be interested in setting up a “Kids Korner” at their annual rodeo on July 3-5. 

James and Carol Hicks will once again retain the proceeds and the final donation from the roping, along with their personal contribution, until Panhandle Gives 2025. Presenting this check at ANB during Panhandle Gives truly helps kick off the giving season. 

🙌 I was contacted by a wonderful stay-at-home mom named Molly Naylor, who expressed her interest in volunteering and supporting HHP and the 16th annual half marathon. I had the pleasure of giving her a tour of HHP, after which we discussed how she could assist us in securing sponsorships and donors for the half marathon. Her contributions have been invaluable, and she has already made many great connections and impacts on HHP. 

  • LMNT electrolyte drink generously donated three boxes of their products. 

  • Secured sponsorship from NWTH. 

  • She has distributed flyers throughout Amarillo and Canyon.   

🙌 The Wiley Hicks Jr Memorial Roping chair Kami Reece and I have been working closely together on details to make the event more immersive. This event occurred on March 15-16, 2025, and will be discussed in further detail at the April meeting.

🙌 The High Plains Toy and Antique Tractor Show took place on February 28th and March 1st at WT. Heath generously designated HHP as the beneficiary of the silent auction held during the event and secured a Peterbilt Truck and Dump Trailer donated by The Happy Toy Maker for a raffle fundraiser benefitting HHP. I thoroughly enjoyed attending the event and representing HHP. Our social work intern, Mariana, joined me on Saturday to assist with selling raffle tickets and managing the silent auction. The total amount raised from this event reached $1,735, and the fundraising continues to grow with ongoing raffle sales for the truck and trailer. 

🙌16th Annual Half Marathon - May 10th 

  • Sponsorship: 

  • Sims + Architects: Presenting Sponsor for the Half Marathon 

  • ANB: In-Kind Sponsor providing the event location 

  • United Supermarkets: Sponsor for the Half Marathon and In-Kind sponsor, contributing race snacks for aid stations through Trey 

  • NoBox Creations: In-Kind Sponsor for social media promotion 

  • KAMR: Medal sponsor and In-Kind Sponsor for TV media advertising 

  • Wiley Hicks Jr Memorial Roping: HHP Sponsor 

  • Reagan’s Brick Oven: In-Kind Sponsor providing post-race food for runners and participants 

  • Plains Dairy: In-Kind Sponsor donating water for pre and post-race hydration 

  • LMNT: In-Kind Sponsor supplying electrolyte drink mix for runners 

  • NWTH: Half Marathon Donation 

  • Bliss Studio: Half Marathon Donation 

  • We have contacted over 70 businesses and agencies in the health and wellness sector for support in various forms: sponsorship, donation, in-kind contributions, or vendor participation 

  • It’s About Timing is contracted to manage our Half Marathon once again 

  • 3 out of 6 Water/Aid Stations have been filled: 

    • HotWorx Gym 

    • Fire Slice 

    • HHP 

LOWLIGHTS

  • I needed to arrange a meeting with the social work professors at WT to address concerns regarding a part-time graduate intern. After careful consideration, I regrettably terminated the intern's position with HHP. 

Closing the Gap and hitting the Target

Currently, I am focused on engaging Valero, Hot Works Fitness, The Bank of America, and businesses along the half marathon route.  

KEY INITIATIVES

  • Strategic Plan Objective: Increase Sponsorships

    Goal: $110,000 through our events

    Timeline: Half Marathon: May 10, 2025; Wings of Hope: September 6, 2025; The Big Cheese: October 7, 2025

    🟢 Current status: Of the $110,000 of events funds to be raised, $80,000 is through Sponsorships. I have raised 27%, or $21,750, towards that goal with three partnerships.

ADDITIONAL RESOURCES

I'd love your feedback on how to better my approach. Be sure to submit your comments so I can provide sufficient responses.

Submit your pre-read comments here

Below is a list of items we will vote on during the meeting. Please review the information provided and submit any questions you might have in addition to your pre-read comments using the form.

Questions, concerns, and comments must be submitted by 8 a.m. on the meeting day.