A note about our upcoming meeting….

Dear Board Members,

Please mark your calendars for our next board meeting on Thursday, November 19. We’ll address business approvals and officers, share Road to Hope campaign updates, and move into committee breakouts to prepare for 2027. Please come ready to contribute ideas and discuss your committee’s priorities for the coming year.

As you continue connecting others with our Road to Hope vision, we have three opportunities for your connections to learn more:

Monday, November 16, 6–7 p.m. at HHP: Reception hosted by Jerry.

Thursday, November 19, 7–8 p.m. at HHP: Reception following our board meeting, hosted by Danny and me.

Saturday, December 5, 1–2 p.m. at 2400 N. Coulter: An opportunity to see the prospective facility following our Board Advance.

Please reach out to the contacts on your connector sheets and extend a personal invitation. These gatherings offer a chance to hear the vision and ask questions before we move into the campaign’s public phase.

As we enter the final weeks of the year, I’m reminded that every invitation, introduction, and act of service can open a door to hope for someone who is grieving. This season can be especially difficult for the families we serve, and your commitment helps remind them they do not have to walk alone. Let’s finish the year with faith, purpose, and confidence in the work God has placed before us.

Thank you for the time, relationships, and leadership you share with HHP. I’m grateful to serve alongside you and look forward to all that lies ahead. See you November 19!

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📈Grant Budget Update

  • We received an operations grant for $9,950 from the Women’s Philanthropy Foundation!

  • Submitted a $5,000 request to the Paul and Katherine Morrow Foundation.

🔐Key Initiatives

  • Board nominations for Vice President & Secretary.

  • Board Committee breakouts in the November meeting.

  • Continue writing grants and follow-ups with introductions.

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Note: The purpose of this page is to allow you to review agenda items before the meeting and submit your questions, comments, and concerns in advance, ensuring we have sufficient information prepared to address each item. You are not submitting your vote before the meeting.

In preparation for the meeting, please:

  1. Review the Proposed Meeting Agenda (* indicates a vote is needed at the meeting)

  2. Scroll down and pay close attention to each Pre-Read section (each section is no more than a 3-minute read).

  3. Review the votes we plan on taking during the Meeting.

  4. Add any thoughts or questions in advance using the comments section at the bottom of the page. Note that the team will only address the questions submitted based on your review of the materials, so it's important to share your insights beforehand.

We aim to maximize our time by thoroughly discussing each committee's business. We would greatly appreciate it if you could take the time to think through your questions beforehand.

Additional Resources:

Our Teams Channel is always available to you. This is where we generate our virtual calls and file electronic documents - such as board orientation, financials, board and staff contact lists, and meeting details. Click here to access our HHP Shared Calendar.

Thank you for your continued support, and we look forward to a lively and productive meeting!

Purpose

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Purpose 〰️

Be sure to let us know if you are unable to attend the meeting.

Unable to attend in person, but can attend virtually? Let Candice & Jerry know and attend our meeting via TEAMS.

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Board of Directors Meeting Agenda

November 19, 2026

CALL TO ORDER: Jerry Morgan

OPENING BLESSING:

*Review of October Minutes

Board Page Comments:

Mission Moment & Staff Reports:

  • Staff will not present reports this month, due to committee breakouts.

BOARD REPORTS:

Executive Committee: Jerry Morgan

  • Road to Hope Updates

    • Connectors

    • Fundraising

  • Bylaw amendment: placement of officers

  • *Nominations for 2027 officers

  • Any other business?

Finance Committee: Sarah Pirtle

  • *Review October 2026 Financials

  • Any other business?

Governance Committee:

  • Any other business?

PR & Events Committee: Chad Blount

  • Any other business?

Hospitality: Debbie Phillips

  • Any other Business?

Pre-Read | Financial Update

Financial Overview

🔗Profit & Loss 

🔗Balance Sheet

Finance Committee Remarks

Sarah completed the monthly statement review on Thursday, October 8, 2026.

  • No questions about HSB bank statement.

  • ANB CC Reconciliation missing receipts:

    • $9.60 from Water Still for staff (Candice)

    • $56.03 from PanHandlers with Danny, David & Candice (R2H)

    • $15.72 from Water Still for staff (Candice)

    • $67.27 from USPS for stamps (Mariana used CK card)

    • $17.97 from Palace Coffee with intern Veronica (Cakki)

  • ANB Checking Account Reconciliation is good.

  • ANB & HSB Trust funds entered.

Moment of Hope

Heartfelt moments within our walls and Board-Led Community Engagements

Paying it Forward

Two years ago, in HeartPrints, I had the sweetest couple who had experienced unbelievable loss when their daughter died shortly after birth, due to a extreme genetic disorder that was not viable to life after birth. A couple of weeks ago, she reached out to me asking if she could provide a dessert at our final meeting which includes a meal. They have since had their miracle rainbow baby and she is a stay-at-home mom, who has started a cottage bakery (named after their baby who died) to help bring in some income. She had a deep desire to serve the group coming through the current HeartPrints program. She has now become a wounded healer that Henri Nouwen wrote a book about in his book Wounded Healer. My heart almost burst with pride that we helped someone walk through the sourest thing that life has to offer, now willing to offer kindness in the midst of their pain to another set of moms and dads.

Pre-Read | Staff Updates

Program Update

In October, HHP held Generations, SOSL, and HeartPrints sessions and brought WOWW to Rolling Hills Elementary. Spring Generations has moved to a waitlist, and staff will begin contacting enrolled families in mid-November to complete Intakes and First Steps. Staff are exploring ways to simplify enrollment and offer HeartPrints and SOSL on regular program nights in the new building. HHP will also host NW4K on November 19th.

Program Update 11-2026

Program Report Q4

Development Update

The Big Cheese received positive feedback from attendees and partners, and lessons from this year’s event will guide planning for 2027. HHP has processed $40,850 in sponsorships year to date, reaching 47% of its $87,500 goal, and is following up on outstanding VIP table sponsorships. Board members are encouraged to share HHP’s posts during The Panhandle Gives (November 23–30), promote the November 30th NCA raffle, and connect HHP with local businesses willing to host raffle ticket sales.

Development Update 11-2026

Projects Update

October’s work centered on coordinating volunteers for The Big Cheese, with Life.Church and Valero helping recruit and organize volunteers. In November, HHP is following up with event volunteers, students from the WT internship fair, and other community contacts to find ways for them to stay involved year-round. Social media will highlight the people and programs behind HHP’s work, and board members are encouraged to share HHP’s posts with their networks, especially during the holiday giving season.

Projects Update 11-2026

Social Media Report for October

Submit your pre-read comments here

Below is a list of items we will vote on during the meeting. Please review the information provided and submit any questions you might have in addition to your pre-read comments using the form.

Questions, concerns, and comments must be submitted by 8 a.m. on the meeting day.